Completing the Permissions Log
The Permissions Log is used to record the details of any third-party content that requires permission, that has license restrictions, or that depicts identifiable people. As permission agreements and releases for a project are obtained, any restrictions in these documents should be noted on the Permissions Log. Review this flowchart for guidance on what types of content require notation on the log.
The Permissions Log is available in either Word or Excel format. You can access these templates in the Resources section.
Include on the Permissions Log
Any content that:
- Is being used by permission, including content requested for reuse from another SAGE owned publication
- Is being used under any kind of license terms, including STM and Creative Commons licenses
- Is being used under Fair Use
- Is Public Domain
- Is author-created, and:
- Previously published in a different SAGE owned publication
- Was previously published with another publisher
- Is pre-existing content not created specifically for this work
- Contains personal rights concerns
- Each column of the Permissions Log should be filled out.
- See the Legend on the log template for detail on each column.
- The items listed on the log should be ordered chronologically as they appear within the book.
- In the event there are more than one permission agreement required for the same content, each agreement should have its own row on the permissions log.
- Make sure each entry on the log contains a credit line.
- If the permission agreement specifies a particular credit line is to be included, please indicate on the log the EXACT credit line required.
- If no specific credit line is required, please be consistent in style.
- Refer to the Credit Line Quick Guide for further guidance.
- In the restrictions columns, only indicate “No Restrictions” if we have received permission for Worldwide distribution, all languages, all formats, all editions and versions, and no duration restrictions (i.e. 5 years). Otherwise, list the restriction in the appropriate restrictions column.